Sales & Office Administrator Start Date: ASAP This is a unique opportunity to join Magal-Senstar Inc.'s at the US headquarters office in Herndon, Virginia. The ideal candidate will be someone with previous Office Management experience who has recent involvement with Inside Sales operations. DEFINITION: Reporting to the President of MSi, the Sales & Office Administrator will assist in administering all duties and projects that come under the responsibility of a sales department and management of a small office. RESPONSIBILITIES Sales and Marketing Support Assist sales with database maintenance, including input of account/contract information Deal with queries and complaints, escalating as appropriate Coordinate order processing  thru the company’s Canadian operations Generate and verify sales forecast/activity reports Prepare and review sales correspondence as needed Assist sales team in preparing and responding to RFP’s Assist Sales with update and maintenance of GSA schedules Administer sales and manufacturer rep commissions Track rep agreements for expiration and maintain master list Track rep monthly reports and provide to sales Generate and distribute month end sales reports from ERP (Expandable) system Review expenses versus budget amounts on a monthly basis Coordination/interaction/problem solving with the Canadian operation Assist the Canadian marketing department with customer correspondence, including trade show lists and leads Work with the Canadian marketing department to co-ordinate requests for demo equipment and location Office Administration Support Ensure that the office runs efficiently and maintains an orderly appearance Answer telephone and direct/handle all incoming calls Monitor the general email and voice mail account and distributing to appropriate staff Regularly reviews existing practices to improve operations Involved in the selection of suppliers and contracts for office equipment/services Participate in the implementation of new office systems Organize all office maintenance and repairs Create/maintain office filing systems Implementation / ongoing maintenance of all office policies / procedures in conjunction with the Canadian operation Provide administrative support to executive team on an as needed basis Responsible for the maintenance and ordering of all office supplies within budget guidelines provided Review of expense reports prior to submission to Canadian operations for processing Coordination of cash receipts/deposits with the Canadian finance department QUALIFICATIONS/EXPERIENCE BA/BS strongly preferred Prior administrative support experience in a sales/admin environment desired Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook) CRM experience desired; Maximizer preferred A team player, resourceful, “multi-tasker, and enjoys working on their own or as part of a group” Good interpersonal, communication and organizational skills Problem-solving skills and high level of confidentiality Excellent written and oral communication skills are required High aptitude and strong negotiation skills   ASSETS Prior experience in the physical security industry Experience in the setting up of a new office environment Executive office experience in a technical environment If you are talented, motivated and want to work with a dedicated team, please send us your résumé via email to Human Resources at hr-usa@senstar.com. We thank all candidates for their interest in this opportunity with Magal-Senstar Inc., but advise that only candidates selected for interviews will be contacted directly.